*** YOU CAN VIEW ALL PREVIOUS BOARD MINUTES AT THE CLERK'S OFFICE**

August 10, 2009

A regular meeting of the Village Board held on the above date was called to order at 7:00 p.m. at the Village Hall, 1 West Main Street, Clifton Springs, NY  14432.

Presiding:			William A. Hunter, Mayor

Board Members Present:	Tina Bounds, Earl Lincoln  

Board Members Absent:	Daniel Blondell, Melissa Kumkey

Minutes:	The minutes of the meeting of July 13, 2009 were approved upon motion by Trustee Bounds 2nd by Trustee Lincoln. All members present voting AYE.  Carried.
	
Vouchers:	General, Water and Sewer Vouchers #140 through #212 , were approved for payment by Trustee Lincoln 2nd by Trustee Bounds.  All members present voting AYE.  Carried.                                                                                                                                   

General Fund = 		$ 32,587.26                        
Water Fund =		$   4,620.52 
Sewer Fund = 		$ 46,056.36          
      
PRIVILEGE OF THE FLOOR TO PERSONS ATTENDING THE MEETING

Scott Upchurch - Police Chief
Moving of playground equipment at Village Park

Scott Upchurch, Police Chief, appeared before the Board.  Chief Upchurch has met with Gary Husk, YMCA Director, and they recommend moving the playground equipment from the John Fabrizi Park (Park Street) to the John Brown Park (Spring Street).  Chief Upchurch indicated that the change would allow families better supervision because the children would be in one place, this change would allow better supervision for those renting the park and this change would also allow the police a better opportunity to observe the play area.  

The playground change involves digging out a new 90' x 60' area along the creek line of the John Brown Park.  The newer playground equipment that is at the John Fabrizi Park will be moved and installed at the John Brown Park.  The older, wooden structures, at the John Fabrizi Park will be removed. There is some discussion on making the playground area at the John Fabrizi Park a volleyball court.  No final decision on this was made.  

While this project is underway, the older wooden structures, at the John Brown Park on the younger children's playground, will be removed.  A new piece of playground equipment has been ordered.  The crew will assembly and install the new piece of equipment in the play area for younger children at the John Brown Park.  

The older wooden structures are being removed because they are 20 years old and need  replacement.    

The Village crew will be completing this park project.

Chief Upchurch indicated that it is possible that some security cameras may need to be re-located from the John Fabrizi Park to the John Brown Park.  

Trustee Bounds commented that she was concerned about the language from the older children being heard by the younger children.  Chief Upchurch indicated that he hopes this change will improve some of the language from the children.  



Meeting of August 10, 2009 continued:

Mayor Hunter stated that Street Supervisor Jason Lannon might want to begin digging out the area or disassembling the wooden structures at the John Fabrizi Park once sidewalk work has been completed.  Trustee Bounds was concerned about the groups that have rented the park, as they are not prepared for any construction project to be taking place there.  The Board agreed that the park is slated to close this year at Labor Day and that no construction will begin at the park until after Labor Day.  Trustee Bounds will discuss this with Supervisor Lannon.

CORRESPONDENCES

COPS Hiring Recovery Grant - Village application not awarded in round one
Email from the US Department of Justice that indicates the Village was not awarded a police grant for an additional officer during round one.  This email indicates the Village application remains "pending", not denied. The Village has applied for a grant to add one additional officer.  

Water tower - may be painted in 2011
Letter from Bob Raeman, Clark Patterson Lee, regarding the painting of the water tower.  

Reviewed.  The Village has been saving for this project, and should have the necessary funds in 2011.

Wellspring Church seeks sign variance
Copy of the public notice that indicates Wellspring Church is seeking a variance for a church sign.  The variance is needed as the sign exceeds the size allowed in a residential district.

Reviewed.

Planning Board meeting minutes from 8-5-09
Copy of the Planning Board meeting minutes from the meeting of August 5, 2009.  
                                   
Reviewed.

Nolan - 73 East Main Street - Horse Permit request approved
Letter from Ann & Tom Nolan, 73 East Main Street, seeking a permit to continue to have one horse on their property.  Motion was made by Trustee Lincoln 2nd by Trustee Bounds to approve the permit with the following conditions:

1) The permit is for one horse

2) The horse it to housed on five acres of land behind the home at 73 East Main Street.

3) The horse is not to be housed at any time in the garage-barn that is at 73 East Main Street.

4) The permit is good for one year from August 10, 2009 until August 10, 2010

5) After a one-year period, should the permit still be in effect, the Nolan's are responsible to appear or write to the Board for the permit to continue.

All members present voting AYE.  Carried.  Clerk Reals was instructed to provide the Nolan's with a permit with the above conditions.






Meeting of August 10, 2009 continued:

Thank You from Wagner Family for Park use
Thank you note, for all employees, from the family of Chris and Eric Wagner for the use of the Village Park and the nice condition the park is in.

Reviewed.  The Board appreciated receiving this note. 
   
Department Reports:
STREET DEPARTMENT: Trustee Bounds reported the following:

Various summer work
The crew is busy with sidewalks and other summer projects.  

SEWER DEPARTMENT:  Mayor Hunter reported the following:

Mark VanDeMortel - concerns with possible sewer changes
Mayor Hunter spoke with Mark VanDeMortel, laborer at the sewer plant.  Mr. VanDeMortel is concerned about the possible changes at the sewer plant with Severn Trent and how this could affect his employment.  Mr. VanDeMortel was planning to attend this meeting.  Mayor Hunter told him that was not necessary, as only three Board members would be present.  Mayor Hunter stated he appreciates Mr. VanDeMortel concern.  Mayor Hunter said he explained to Mr. VanDeMortel that the Village does not intend to eliminate his position.  

ZONING & PLANNING DEPARTMENTS:  Trustee Blondell was not present.
See correspondences.  

WATER DEPARTMENT: Trustee Blondell was not present.  Trustee Bounds reported 
the following:

Water Service Work - Stephens and South Street
The crew will be completing water service work on Stephens Street and South Street 
this week.

FIRE DEPARTMENT: Trustee Kumkey was not present.

See Clerk Reals report for funds placed into Certificate of Deposit.

YOUTH AND PARK DEPARTMENT:  See privilege of the floor.

POLICE DEPARTMENT: Mayor Hunter reported the following:

Police Activity- Schedule
The Board did receive the police activity report for July. The Board also received the 
schedule for September.

MAYOR HUNTER'S REPORT: Mayor Hunter reported the following:

Mayor Hunter will be attending a meeting with Assemblyman Brian Kolb.  The meeting 
is regarding consolidation.  A representative from the Attorney General's office will also 
be present.  Mayor Hunter informed the Board that they welcome to attend as well.










Meeting of August 10, 2009 continued:

CLERK REALS REPORT: Clerk Reals reported the following:

Certificate of Deposit for Fire Equipment 
The Certificate of Deposit that has $3,500 in it for the fire equipment has matured.    Motion was made by Trustee Lincoln 2nd by Trustee Bounds to authorize Clerk Reals to place $20,000 (per the 2009-2010 budget) into this CD at Community Bank and to renew the CD for one year.  All members present voting AYE.  


AUD Completed - year end numbers submitted for 2008-2009
The Board was presented with the annual financial report and all documents needed to complete the year-end report.  The Board received a full listing of all detailed revenues and expenses for the fiscal year ending May 31, 2009.  All supervisors received these numbers as well.  These numbers were reviewed and accepted. Clerk Reals informed the Board that the general fund had a year- end deficit of $47,218, the water fund had a year- end surplus of $11,917 and the sewer fund had a year-end surplus of $23,686.  

To date, 93% of the Village taxes have been collected.
   
Monthly Revenues and Expenses
The Board received a detailed listing of the revenues and expenses for the general, 
water and sewer fund thru July 2009.  There were no transfers between appropriations 
needed.

OLD OR OTHER BUSINESS TO COME BEFORE THE BOARD:

There being no further business to come before the Board, motion was made by Trustee Lincoln 2nd by Trustee Bounds to adjourn.  All members present voting AYE.  Meeting adjourned at 7:17 p.m.

Respectfully submitted, 


Lori A. Reals
Clerk/Treas.