Board Minutes - Monthly
|
Board Minutes - Monthly |
| Previous Board Minutes |
|
April
8, 2013 A
regular meeting of the Village Board held on the above date was called
to order
at 7:00 p.m at the Village Hall, 1 West Main Street, Clifton Springs, NY 14432. Presiding:
William
A. Hunter, Mayor Board
Members Present: Melissa
Kumkey, Jeff
Linsner, Dan Blondell Board Members
Absent: Earl Lincoln Minutes:
The minutes of
the meeting of March 11, 2013 and the Certificate of Canvass of Village
Election from March 19, 2013 were approved upon motion by Trustee
Blondell 2nd
by Trustee Linsner after the following correction:
On page 2844, under retaining Kevin Lyke, the
sentence should read: At the recommendation of Supervisor Lannon,
motion was
made by Trustee Kumkey 2nd by Trustee Linsner
to retain Kevin Lyke and to change his status to
permanent. All
members present voted AYE. Carried.
Vouchers:
General, Water and
Sewer Vouchers #823 through #918, and Broad Street Vouchers #0 - #0
were
approved for payment by Trustee Blondell 2nd by Trustee Linsner. All members present voting AYE.
Carried.
General
Fund =
$ 49,525.34 Water Fund
=
$ 4,136.42 Sewer Fund
=
$ 7,611.29 Broad
Street =
$
-0- Other
Persons attending this
meeting: Clifton Springs Fireman Ben
Wheat and Nicki Delpriore and Police Chief Scott Upchurch. Public
Hearing on the
2013-2014 Budget Mayor
Hunter opened the public hearing at 7:00 p.m.
The hearing was properly advertised in THE DAILY MESSENGER
on March 22,
2013. People
were present for the public hearing, but did not address the Board with
any
concerns regarding the proposed budget. Discussion
was held on the proposed 2013-2014 budget.
Motion was made by Trustee Kumkey 2nd by
Trustee Linsner to
close the public hearing at 7:28 p.m.
All members present voting AYE. Motion
was made by Trustee Kumkey 2nd by Trustee Linsner to accept
the
2013-2014 budget. Mayor Hunter called
for a roll call vote which resulted in Trustee Kumkey voting AYE,
Trustee
Linsner voting AYE, Trustee Blondell voting AYE, Mayor Hunter voting
AYE,
Trustee Lincoln was not present.
Carried. Budget
for 2013-2014 General
Fund = $1,438,297 Water
= $370,900 Sewer
= $470,298 TOTAL
= $2,279,495 Tax
Levy = $606,952 – which stays under the 2% property tax cap. The Village did pass the local law to exceed
the 2%. Tax Rate Equalization Rate Change in tax rate from
2012-2013 Town
of Manchester
$6.6988
100%
up.06/1,000 Town
of Phelps
$6.6896
100%
up
.07/1,000 Meeting
of April 8, 2013
continued: PRIVILEGE
OF THE
FLOOR TO PERSONS ATTENDING THIS MEETING Police
Chief Scott Upchurch Police
Chief Scott Upchurch appeared before the Board.
Chief Upchurch thanked the Village for the stipend he
received earlier
this year for additional time he had been working.
Chief
Upchurch was present to discuss with the Board the direction of the
police
department in the future. Chief Upchurch
has looked at numerous options for the Village for coverage. Chief Upchurch handed out a proposal for the
Board to consider. Chief
Upchurch proposes at this time the Village not hire another full time
police
officer, but hire another part time officer and utilize the existing
part time
officers more and Chief
Upchurch will increase his hours from 40 hours per week to 60 hours per
week. Chief Upchurch has been working
these additional
hours for some time. Discussion
was held. The proposal would have part
time officers working 20 hours per week and Chief Upchurch working 60
hours per
week so the hours of coverage would remain the same as it was when two
full
time officers were working. With
this proposal Chief Upchurch’s salary would increase by 50% for
the additional
20 hours of work per week. Chief
Upchurch recommends the Village hire James R. Alexander as a part time
officer. Officer Alexander is currently
as a full time Ontario County Deputy.
Officer Alexander would continue to work full time for the
County and
part time for the Village of Clifton Springs.
Officer Alexander is available to work nights and weekends. Trustee
Kumkey asked what would happen if the additional hours for Chief
Upchurch
turned out to be too much for him. Chief
Upchurch agreed that if this proposal were too much then he would
return to a
40 hour per week schedule and he and the Board agreed Chief Upchurch
would
return to his current pay (with an increase in June 2013) if this
proposal
didn’t work out. Change in
Chief Upchurch work schedule –
salary Motion
was made by Trustee Blondell 2nd by Trustee Linsner to
increase
Chief Scott Upchurch’s hours per week from 40 hours to 60 hours
and to increase
his salary from $56,214 to $84,321annually, effective immediately. All members present voting AYE.
Carried.
Trustee Lincoln was not present. The
Board and Chief Upchurch agreed that this will be re-evaluated in
December 2013
and should Chief Upchurch reduce his hours, his salary will be reduced
also. Hiring of
James Alexander Jr. Motion
was made by Trustee Linsner 2nd by Trustee Blondell to hire
James
Alexander Jr. as a part time Police Officer at a rate of pay of $16.00
per
hour. Officer Alexander can begin
working April 9, 2013. All members
present voting AYE. Carried.
Trustee Lincoln was not present. After
the discussion on the police department Chief Upchurch left the meeting. CORRESPONDENCES 2013-2014
Budget Copy
of the proposed budget for 2013-2014. Reviewed
and adopted at the public hearing. Information
for annual organizational meeting Copy
of last year’s organizational meeting and copies of the codes or
policies on
ethics, conflicts of interest, procurement policy and investment
policy. Reviewed
during the organizational meeting. Meeting
of April 8, 2013 continued: Fire
Department – next truck purchase Letter
from Fire Chief Lynn Spence. This is
intended to begin the discussion on the next fire truck purchase. Chief
Spence submitted a three page letter to begin the discussion on the
replacement
of the rescue pump. The fire department
is asking the Board to consider a rescue – pumper truck at a cost
of $475,000. The fire department has
invited the Board
members to come to the fire house to see the apparatus and to begin the
discussion. Discussion
was held on the rescue –pumper. Mayor
Hunter stated that personally he doesn’t feel another pumper is
needed, but he
agrees there is a need for a very good rescue truck.
Mayor
Hunter stated that the Village had previously agreed to spend up to
$275,000 on
the next fire truck. He understands the
cost may have increased slightly, but is concerned about the estimate
of
$475,000 being more than the taxpayers can afford and
the increase from $275,000 to $475,000 is
a significant jump. Trustee
Blondell stated that the Village water system does not have the
capacity to
pump any more water. After
discussion the Board agreed to have Trustee Linsner talk with the fire
department and let them know the Village is probably not in favor of a
rescue –
pumper, but the Village supports them having a very good rescue truck. Joint ZBA
– Planning meeting 3-18-2013 Copy
of the meeting minutes from the joint ZBA – Planning Board
meeting held on
March 18, 2013. Along with information
about the consultant the Board’s met with. Reviewed. The joints Boards have been diligently
working on updating the residential portion of the Village code for
several
years. The Boards are now at a point of
discussing the next steps with a consultant.
The Boards met with John Steinmetz.
Mr. Steinmetz will get back to the Boards with a proposal
about the work
and the cost associated. Ashton
Place – grease trap Letter
that was sent to each Board member from Ashton Place regarding the
grease trap
issue. Reviewed. Mayor Hunter gave an overview of the grease
trap problem and the grease that is getting into the sanitary sewer
system. Ashton Place has requested
another meeting to discuss this. Clerk
Reals will work on scheduling this meeting.
Planning
Board meeting minutes 4-3-2013 Copy
of the meeting minutes from the Planning Meeting that was held on April
3,
2013. Reviewed. The Planning Board approved a sign for
“Our
Children’s Place” daycare. NYS DOT
regarding Undertaking E-Mail
from Richard Loveless, NYS DOT, indicating the Village needs a Board
resolution, for the Undertaking to work in NYS highway road right of
ways. The
Board reviewed the resolution dated February 28, 2013 and motion was
made by
Trustee Linsner 2nd by Trustee Blondell authorizing Mayor
Hunter to
sign the resolution. All members present
voting AYE. Carried. Meeting
of April 8, 2013 continued: 2012
Annual report from Clifton Springs Fire
Department Copy
of the Annual report from the Clifton Springs Fire Department. Reviewed. The Board thanked Captain Dan Delpriore for
an outstanding job on this report. Mayor
Hunter suggested that all Board members take the time to review this
report
because there is a great deal of information in the report. STREET
DEPARTMENT: Trustee Kumkey reported the
following: See Trustee
Kumkey’s report under fire department. SEWER
DEPARTMENT: Trustee Lincoln was not present. See correspondences
regarding Ashton Place grease trap. WATER
DEPARTMENT: Trustee Blondell
reported the following: Various Items The Village had six
leaks. Three
were the on the Village end and three were the Homeowners end. All have been
repaired. County Club water meter The Clifton Springs
Country Club needs the water meter replaced. Trustee
Blondell is reviewing the
contract and a decision will be made on who is responsible
for the meter. ZONING
& PLANNING
DEPARTMENTS: This report was covered under
correspondences. FIRE
DEPARTMENT: Trustee
Linsner
reported the following: Fire House
Parking Lot Trustee
Linsner and Trustee Kumkey discussed with the Board the fire house
parking
lot. Supervisor Lannon has looked
extensively at the parking lot and feels it is in need of micro-paving
this
year. Trustee Linsner questioned if just
the bad area’s could be sealed, as the department has not budget
for this
expense and Supervisor Lannon estimates the cost to be $9,500.00. The Board agreed the parking lot should be
maintained and the work will be done in fiscal year 2013-2014. Phelps
Fire Contract Trustee
Linsner, Trustee Blondell, Chief Spence and Clerk Reals met with member
of the
Town of Phelps Board and a member of the Oaks Corners Fire Department
to
discuss the fire contract. The Village
asked for an increase for fire protection, a multi-year contract and
the
contract to include a description of the territory covered by the
contract. The Town Board will consider
this when they work on their next budget for 2014. PARK
– YOUTH DEPARTMENT: Clerk Reals had
nothing to report. POLICE
DEPARTMENT: Mayor Hunter reported the following: See
privilege of the floor. MAYOR
HUNTER
REPORT: Mayor
Hunter reported he will
not be at the Board meeting in May. CLERK
REALS REPORT: Clerk Reals had
nothing to report. Meeting
of April 8, 2013 continued: Transfer
of Funds Motion
was made by Trustee Blondell 2nd by Trustee Linsner
that Clerk Reals be and she is hereby authorized to transfer funds
between the
following appropriations as follows: From
A1440.4 to A1420.4
$500.00 From
A9010.8 to A5110.4
$12,631.00 From
A5112.2 to A5110.2
$3,000.00 From
A5112.2 to A5142,2
$5,000.00 From
Water Fund Balance to F8320.4 $1,500.00 From
Water Fund Balance to F8340.4 $5,000.00 From
G1440.4 to G8130.4
$5,000.00 From
G1910.4 to G8130.4
$5,782.32 All
members present voting AYE. Carried. Adjournment There
being no further business to come before the Board, motion made by
Trustee Linsner
2nd by Trustee Blondell to adjourn. All members present voting AYE. Meeting adjourned at 8:30 p.m. Respectfully
submitted, Lori
A. Reals Clerk/Treasurer |
