*** YOU CAN VIEW ALL PREVIOUS BOARD MINUTES AT THE CLERK'S OFFICE**

April 14, 2008 

A regular meeting of the Village Board held on the above date was called to order at 7:00 p.m. at the Village Hall, 1 West Main Street, Clifton Springs, NY  14432.

Presiding:			William Hunter, Mayor

Board Members Present:	Tina Bounds, Melissa Kumkey, Daniel Blondell, Earl Lincoln 

Board Members Absent:	None  

Minutes:	The minutes of the meeting of March 10, 2008 and the election results of March 18, 2008 and the bid opening meeting dated April 4, 2008 were approved upon motion made by Trustee Blondell 2nd by Trustee Kumkey. All members present voting AYE.  Carried.

Vouchers:	General, Water and Sewer Vouchers #856 thru #951, were approved for payment by Trustee Lincoln 2nd by Trustee Kumkey.  All members present voting AYE.  Carried.

General Fund = 		$29,201.38                                  
Water Fund =		$ 29,682.56           
Sewer Fund = 		$ 17,324.55                 
                        
Laurel Wemett, reporter from THE DAILY MESSENGER was present for this meeting.      

PRIVILEGE OF THE FLOOR:  No persons appeared before the Board.

CORRESPONDENCES

Organizational Meeting
Information for the annual organizational meeting.

Meeting minutes recorded separately and can be found on pages 2491 - 2494.

Fire Department Annual Appreciation Banquet
Invitation to the Village Board to attend the Annual Appreciation Banquet.

Reviewed.

Department of Health Stage 2 Disinfection
Letter from the Department of Health regarding Stage 2 Disinfection.

Reviewed.  Water Maintenance Technician Craig Reed is familiar with this and will ensure the Village complies with this testing.

Ladder Truck - Town of Hopewell
Letter from the Town of Hopewell regarding financial assistance toward a used ladder truck.

Reviewed.  The Town of Hopewell has declined to provide additional assistance to the Village for a ladder truck because the Town of Hopewell recently assisted the Hopewell fire department with the purchase of a ladder truck.

Main Street project 2008-2009
Letter from Sniedze Associates, Village Engineers, regarding the Main Street project scheduled for July 2008.

Reviewed.  At this time Street Supervisor Jason Lannon is hoping to complete milling and re-paving of Main Street the week of July 14, 2008.  Chief Upchurch and Supervisor Lannon are working on a notification to the Main Street businesses and residents.  Mayor Hunter wants this letter to the Main Street businesses and residents as soon as possible.   The Board members agreed to allow Sniedze Associates to work with Supervisor Jason Lannon on this project.

Information on the Finger Lakes Housing Summit
Flyer from Finger Lakes Housing Summit regarding an upcoming event.

Reviewed.

Banner for the Sesquicentennial 
Copy of the suggested banner for the Sesquicentennial from Jim Conners.  Clerk Reals has a color copy of this.

Mayor Hunter provided Clerk Reals with some catalogs from banner companies and directed Clerk Reals to check on pricing.  

Zoning Board meeting minutes of March 17, 2008
Copy of the draft only meeting minutes from the Zoning Board meeting of March 17, 2008.

Reviewed.  Trustee Kumkey questioned the portion of the meeting minutes that indicate FLACRA pays support payments in lieu of taxes.  No one present was sure what this meant.  

Notice of Action from the Zoning Board meeting of March 17, 2008
Copy of the draft Notice of Action from the Zoning Board meeting of March 17, 2008.

Reviewed.

Planning Board meeting minutes from April 3, 2008
Copy of the Planning Board meeting minutes of the April 3, 2008 meeting.

Reviewed.

Notice of Public Hearing for Tim Bounds 44 Kendall Street for a home occupation
Copy of the Notice of Public Hearing for a hearing that will be held on April 21, 2008 for the request of Tim Bounds for a home occupation at 44 Kendall Street. 

Reviewed.

Estimated Equipment Replace Schedule for the Street Department
Copy of the Estimated Equipment Replacement schedule as prepared by Street Supervisor Jason Lannon.

Reviewed.  Mayor Hunter asked those present to give serious consideration to a new street sweeper in 2014.  Mayor Hunter believes this piece of equipment does a lot of work in the Village.  

Listing of Local Elected Officials
Updated listing the local elected officials.

Reviewed.

Listing of Village Officials
Updated listing of the Village officials.

Reviewed.

Justice Court Finances teleconference  
Information on a teleconference that will be held on April 22, 2008 on Justice Court Finances.

Reviewed.

PODS Resolution
Copy of a sample resolution that the County has passed in regards to Points of Distribution (PODS) in the event of a public health emergency.  The County Health Department would like each municipality to adopt a similar resolution.

Mayor Hunter reviewed the recent history with the PODS.  Locally Mayor Hunter, Phelps Mayor James Cheney and School Superintendent Mike Ford are working with the County Health Department to prepare in event of a pandemic or a public health emergency.  Mayor Hunter indicated that the school would be the meeting place for people to be vaccinated in the event of a pandemic or public health emergency.

Trustee Lincoln offered the following resolution 2nd by Trustee Kumkey

WHEREAS, Ontario County Public Health is charged by the New York State Department with developing a plan to provide mass medication administration to every resident in Ontario County in the event of a Public Health emergency; and

WHEREAS, During a large scale public health event, such as a Pandemic, resources, both human and material, will be scarce and it is recognized that the Public Health Department will not be able to meet this goal without assistance; and 

WHEREAS, Local government, meaning towns, villages and cities have a vested interest in assuring that the residents of their communities received these medications; and 

WHEREAS, the Public Health Department has determined that the best strategy for meeting this need is to establish Points of Distribution (PODS) within each local town, village and city and that these sites be managed by the residents within these communities; now, therefore, be it

RESOLVED, That the Village Board of Trustees, by way of this resolution, does support this effort by the Ontario County Public Health Department; and further

RESOLVED, That the individual board members agree to be actively engaged in the process of assisting the Public Health Department in establishing these sites within each community with the understanding that the goad is to have these sites maintained and managed by the local community; and further

RESOLVED, That the Ontario County Public Health Director assures each Board member that in the event that this goad can not be met that the Public Health Department continues to have the obligation to meet this need; and further

RESOLVED, That certified copies of this resolution be sent by the Clerk of this Board to the Department of Finance.

All members present voting AYE.

Joe Hezel - Insurance 

Letter from Joe Hezel regarding the insurance for the fire department and a request to put the remaining Village insurance policy out to bid.

Discussion was held on this.  All Board members present agreed that putting together a bid specification for this would be very difficult and for this reason they do not intend to put the Village insurance out to bid.

Department Reports:
STREET DEPARTMENT: Trustee Bounds reported the following:

The playground swings have been put up in the park.  The tennis nets have also been installed.

Awarding of the bid for a 2008 roller
Trustee Bounds discussed the awarding of the bid for a roller.

Mayor Hunter thanked Trustee Bounds, Trustee Blondell and Trustee Kumkey for 
attending the bid opening on April 4, 2008.  Trustee Bounds has met with Street 
Supervisor Jason Lannon.  Mr. Lannon has reviewed all the bids and recommends the 
Village award the bid to Admar Supply.  Admar was the low bidder.  Motion was made 
by Trustee Bounds 2nd by Trustee Lincoln to award the bid on a new 2008 roller to 
Admar Supply of Rochester NY in the amount of $11,500 for a new 2008 Wacker RD 
12A.  All members present voting AYE.  Carried.  This is in the 2008-2009 budget and
 will not arrive until after June 1, 2008.  

Hiring of Dillon Lapresi 
Trustee Bounds discussed the hiring of Dillon Lapresi to mow the cemetery.

Motion was made by Trustee Bounds 2nd by Trustee Lincoln to hire Dillon Lapresi, as a Seasonal Laborer, to mow the Village cemetery, effective April 15, 2008 and to pay him $8.50 per hour, not to exceed 20 hours per week.  The Street Supervisor, Jason Lannon, will supervise Mr. Lapresi.  Trustee Lincoln questioned if a person under age 18 could operate a mower.  Clerk Reals understood that a person over 16 could operate a mower, but will look into this further.

Main Street Milling and Repaving
Discussion was held on the Main Street project that is in the 2008-2009 budget.  
Trustee Bounds reported that at this time the project to mill and repave Main Street from 
Kendall Street to Broad Street will happen the week of July 14, 2008.  It is expected that 
Main Street will be closed 3-4 days.  Supervisor Lannon has ordered message boards 
that will inform the public of the closing.  Mayor Hunter has spoken with Scott Upchurch, 
Police Chief, and has asked him to get information to the Main Street businesses and 
residents as soon as possible, so they can plan accordingly.  

Street Sweeper
In an effort to cut back on hours on the street sweeper machine and to save on fuel, the 
use of the street sweeper will be cut back.  The main areas of the village will be swept 
weekly.  Other areas of the village will be swept every two weeks.

Dates for debris, crack sealing and stone and oiling
Spring debris pick up is scheduled for May 5 thru May 8, 2008.  Crack sealing of some 
streets is scheduled for April 21, 2008.  Stone and oiling is scheduled for May 12, 2008.

Annual snow plow damage
The crew has repaired areas in the Village that had yard damage done over the winter 
season from plowing snow.

Kendall Street - Railroad crossing
The railroad crossing on Kendall Street will need repair work done.  

SEWER DEPARTMENT:  Trustee Lincoln had nothing to report.

ZONING & PLANNING DEPARTMENTS: 
See correspondences.  
Working on code updates
Trustee Blondell reported that the Planning and Zoning Boards would continue working on updating the residential portion of the Village code.  

Trustee Bounds has concerns 
Trustee Bounds read a statement with concerns she has as a Board member.  The statement read as follows:  I would like to note my concern as a board member the way other officials on this board are influencing other village boards and our code enforcers.  If you feel they are not making the best decision for the majority of the village residents and doing the job we have elected them to do then maybe we should consider dissolving them so those decisions can legally be made here.  It is my understanding that our current status to these boards are nothing but a liaison and I expect us not to act any more than that.  

Mayor Hunter asked for clarification on this statement.  Mayor Hunter said he has an issue with the Code Enforcement Officer regarding consistency.  Mayor Hunter stated he attended a meeting at the Town of Manchester last week to discuss his concerns and that Mayor Hunter has asked the town to consider have two full time Code Enforcement Officers and indicated the Village would be willing to assist in additional costs to make this happen.  

WATER DEPARTMENT:  Trustee Blondell reported the following:

Everything is running smoothly in the water department.

Seasonal Laborer ad run
An ad has been placed in The Merchandiser for a seasonal worker for the water and 
sewer departments for approximately 8-10 weeks beginning after June 1, 2008.
Applications are being accepted until April 23, 2008.

FIRE DEPARTMENT:  Trustee Kumkey reported the following:

Senator Nozzolio secures $100,000 toward a used ladder truck
Trustee Kumkey informed the Board that she received a phone call from Senator 
Michael Nozzolio.  Senator Nozzolio informed her that in the new state budget $100,000 
has been allocated to the Village of Clifton Springs to be applied toward a used ladder 
truck.  Trustee Kumkey has informed Chief Casey Spence of this.  The Village Board 
was very pleased to hear this news.  

YOUTH AND PARK DEPARTMENT:  Nothing was reported.

POLICE DEPARTMENT: Mayor Hunter had nothing to report.

MAYOR HUNTER'S REPORT: Mayor Hunter had nothing to report.

CLERK REALS REPORT: Clerk Reals had nothing to report.


OLD OR OTHER BUSINESS TO COME BEFORE THE BOARD:

Sulphur Festival
Trustee Bounds discussed the Sulphur Festival. The festival committee has questioned if the Clerks Office could not issue peddling and soliciting permits to parade vendors.  Clerk Reals explained to the Board that this has been looked into before and that is was her understanding that the Village could not prohibit vendors from selling there goods, but Clerk Reals will look into this further with Attorney Jeff Graff.  Trustee Bounds reminded the Board that the parade will be held on Saturday night.

Teft Avenue School - Faith Community Church
Trustee Kumkey reported that the Faith Community Church has raised the money needed to purchase the Teft Avenue School.  

Transfer of Funds

Motion was made by Trustee Lincoln 2nd by Trustee Kumkey that Clerk Reals be and is hereby authorized to transfer funds between appropriations as follows:

From A1325.1A to A1325.1 	        	                $ 46.27
From A1910.4 to A1420.4 				   1,000.00
From A1910.4 to A1440.4			          	      416.89
From A5142.1 to A5142.4               	               5,956.19
From A5112.2 to A5142.4 			               4,632.16      			         From A5110.1 to A5142.4                                  	    4,088.13
From A5110.4 to A5110.4                                      5,000.00
From A3510.4 to A6410.4                               	       173.00
From A8810.2 to A8810.1                                          126.73
From A8810.4 to A8810.1                                          500.00
From A8010.4 to A8020.4                                       1,551.63
From F8320.2 to F1440.4                                           263.95
From F8320.2 to F8340.1                                        1,036.05
From F8330.4 to F8340.1                                           600.00
From F8340.2 to F8340.1                                         1,489.00
From F8320.4 to F9340.1                                         1,000.00
From F8320.4 to F9030.8                                            500.00
From G8120.1 to G1440.4                                           332.12
From G8120.1 to G8130.4                                        2,667.88
From G8130.4A to G8130.4                                      4,500.00
 
All members present voting AYE.  Carried.

There being no further business to come before the Board, motion was made by Trustee Lincoln 2nd by Trustee Kumkey to adjourn.  All members present voting AYE.  Meeting adjourned at 7:55 pm.

Respectfully submitted,  


Lori A. Reals  
Village Clerk/Treas.